2020-03-11 TAC Minutes

Attendees & Representation

TSC Members and Project representatives should mark their attendance below

X = Present | P = Proxy  (Indicate in the table with @name for @name

LF Staff: Kenny Paul, Casey Cain, Brandon Wick, Heather Kirksey, Jim Baker, Trishan de Lanerolle

Others: Scot Steele  Beth Cohen Jonathan Beltran Scot Steele, Tapio Tallgren, Gergely Csatari

Agenda

• Start the Recording
• Show the Antitrust Policy
• Roll Call
• Action Items Review
• Agenda Bashing
• General Topics
  • MAC Update 
  •  Virtual event planning for replacing the LAX technical discussions
    • Guidelines - which days? parallel tracks? how to plan publicly? 
  • Committer Representative Elections
• Any Other Topics

Minutes

Mac Update

• Developer and Testing Forum event report from Prague recently released.
• ONES has been postponed until the fall. 
• We would like to discuss what we would like to do for the 2-day developer events.
  • We are still monitoring the situation for the June Developer & Testing Forum.  We will make a final decision on 25 Mar 2020 

Virtual event planning

• Scot Steele CNTT is in a pivotal situation.  Would like to proceed with an event that was aligned with the original event timing. +1 Beth Cohen
• Heather Kirksey asks the TAC members to please go in and edit LF Member Company Events Travel Policy 
  • Frank Brockners  notes that some of that information may be considered company confidential
• WHO daily reports https://www.who.int/emergencies/diseases/novel-coronavirus-2019/situation-reports/
• April event-
  • CNTT, OPNFV and ONAP are interested in retaining an event is some fashion. ODL will confirm participation by next week (currently anticipate to participate only in the June event).
  • Heather Kirksey We would like to try to keep to our original schedule if possible.
  • ONAP preference is 3 hours per day,  for 3 days, held between 13:00 UTC and 16:00 UTC on April 21, 22 & 23
  • CNTT preference 11:00 UTC to 15:00 UTC April 21, 11:00 to 16:00 on April 22, 11:00 UTC to 17:30 on April 23
    
• Possible options
  • Keep to the original schedule and meet during the same time zone for the event.
  • Because the event would be virtual we would need to spread the time out - Prefer this approach, but it will not be ideal, but I think more people will be able to attend.
  • 3-4 days for 4 hours each day.
  • Alternatively have some 1 hour long meetings spread out over 1 week.
  • Beth Cohen Need to be VERY focused on what the sessions will cover.  Leaders have to take a larger role in keeping things on track.
  • Frank Brockners suggest one joint community day 
  • Heather Kirksey Will it be difficult to have an adjusted schedule for some people for an extended time schedule to attend the virtual events?
• What will the event look like?
  • Zoom sessions can be augmented with IRC for communities that use that
  • Depending on the topic, we may use the webinar feature to have a bit more control over the mic
  • Beth Cohen Suggested that we have at least 2 assigned individuals for ensuring that minutes are properly recorded.
  • Jonathan Beltran suggests "branding" the event differently to set expectations
  • Regular meetings should be canceled during the event.
  • Heather Kirksey suggests a virtual program committee to set the criteria/ground rules/training
  • Scot Steele We believe that we need to get used to more virtual events.
  • Beth Cohen It is cyclical, but yes we do need to get better at virtual events and being creative on how to best keep participants engaged.
  • Al Morton suggest a voluntary forum for hallway conversations.
• Need to identify the Virtual Event Programming Committee
  
  • We will take an effort to use the existing program committees
  • Volunteers
    • Lingli Deng
    • Scot Steele

Action items

•  Casey Cain Heather Kirkseyto help put together the Program Committee 13 Mar 2020 
• Casey Cain to send out a doodle poll to the Program Committee to identify the best meeting time 20 Mar 2020