Based on our collective experience as a community, some types of sessions work well in a virtual developer event, while others not so much. In this page you will find some recommendation for creating an effective virtual event session |
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Type I - A release/feature/architecture planning session
What is it?
An opportunity to promote discussion and thought process around a topic that is outside the scope of the community's regular weekly meetings
Who should be invited?
- Community leaders, contributors
- External subject matter experts
What to prepare?
- Background material to get everyone up to speed at the beginning of the meeting
- Scope of what needs to be decided
How to run the meeting?
- Document participants input
- Create a draft of the proposed plan
- Determine next steps (vote on the proposal, follow-up meeting, etc.)
Type II - A problem solving session
What is it?
A session dedicated to solving a problem that crosses the boundaries of the working groups inside the community, and/or required external expertise.
Who should be invited?
- Community leaders, contributors
- External subject matter experts
What to prepare?
- Clear and simple problem definition, and background material if necrssary
How to run the meeting?
- Document participants input
- Create a draft of the proposed solution
- Determine next steps (vote on the proposal, follow-up meeting, etc.)
Type III - A multi-project collaboration session
What is it?
A session dedicated to bringing SMEs from two or more projects to discuss integration, roadmap alignment or any other topic relevant to the projects.
Who should be invited?
- (At least) one session leader from each of the involved communities
- Community leaders, contributors
What to prepare?
- Background for project A participants
- Background for project B participants
- Clear and simple definition of the scope of collaboration to be discussed in the session.
How to run the meeting?
- Document participants input
- Create a draft of the proposed solution
- Determine next steps (follow up in community A/B, follow-up cross-community workshop, etc.)
Below are some examples of session types that are not well suited for a virtual event and should be avoided: |
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- Unstructured brainstorming sessions
- Due to the virtual nature of the event it is difficult to get all participants to contribute
- Better saved for an in-person event
- Demo or update sessions
- Time slots are scarce during the virtual event. They should be used for interactive session
- Consider creating a YouTube video and/or a blog post. LFN MAC would be able to help promote the content.