*F2F events only

>6 months prior

3 Months prior

  • Artwork/theme set (if new calendar year)
  • Slide templates and presenter background created
  • Wiki landing page up
    • Community updates to the Information section of page
    • links verified
    • Update wiki templates & tags
    • Update wiki "Common Information"
    • Update Topics submission page
  • Reg page up
  • Linked from https://events.linuxfoundation.org/ with correct info
  • Linked from https://lfnetworking.org/event/ with correct info
  • Added to banner rotation https://lfnetworking.org
  • Social campaign launched
  • Place holder topics for opening, closing and daily summaries created
  • Communities notified to start submitting topics
  • Planning committee membership verified

2 Months prior

  • Strong reg push with communities
  • *Photographer arranged
  • *meeting room allocation
  • *A/V finalized
  • *Pepsi & Diet Dr. Pepper on order

1 Month prior

  • New slack invite link generated
    • all collateral that includes the Slack link updated
  • Teamup configured
  • Opening, closing and daily summary sessions added to TeamUp

3 weeks prior

  • Teamup schedule published
  • *badge list submitted

2 weeks prior

  • Zoom bridges created
  • Zoom links added to Teamup
  • Splash screen created

1 week prior

2 days prior

  • Content for logistics published

1 day prior

  • Change zoom settings on each bridge used to match instructions
    • Login in as the specific zoom account for the session - not your own
    • go to the profile section
    • scroll down and edit the host ID (make a note of what it was just in case)
    • Change any other bridge variables in settings as needed 
    • exit the zoom account
    • NOTE: Don't change any account passwords willy-nilly or Casey will get fussy and tell on you.
  • Content for welcome published
  • Survey ready

1 day post

  • reset zoom settings back to what they were

1 week post

  • Zoom attendee lists uploaded
  • post mortem







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