...
Example of a CNTT Technical F2F Work Shop event landing page can be found here.
Event Planning
Event planning is facilitated by the CNTT Technical F2F Work Shop workstream in full collaboration with LFN, GSMA, and the broader CNTT Community.
CNTT Technical F2F Work Shops should be planned, in advance, to optimize time and value of the overall event. Topics for the each event will be sourced from the community to achieve an appropriate mix, based on community progress and changes in the technology landscape. During the planning phase, topics will be captured, approved, scheduled, and communicated.
Examples of Community Source Topic Solicitation along with a documented approach can be found here.
Sample Time TablePlanning for each event will be managed within the constructs of this timeline:
| Lead Time Prior to Event | Task |
|---|---|
| > 6 months | Events are scheduled with initial logistics set (dates, duration, location, & facility) |
| 8-12 weeks | Solicitation of topics from Governance & Technical Steering Committees (topics, duration, & facilitators) |
| 8-10 weeks | Facility logistics are known (number of rooms, room sizes, A/V support, local power, food / beverage service) |
| 8 weeks | Event registration opens |
| 5-8 weeks | Community sourced topics collected, assembled into an agenda, agenda reviewed, approved, & published) |
| 1-4 weeks | Prepare for event (presentations posted, zoom bridge setup, Etherpads are created |
| 1 day | Facility walk-through; A/V system at facility is tested & certified |
...
This is accomplished through the following actions:
| Action | Description | Owner |
|---|---|---|
| Organize | Consolidate Etherpad Notes | Etherpad notes are reviewed, consolidated, and summarized for follow-up and/or action. | CNTT Technical F2F Workstream |
| Capture Action Items; Assign Owners | Key action items are moved to the Governance Key Action list with owners assigned; then reviewed with the Governance Steering Master team for follow-up | CNTT Technical F2F Workstream Governance Steering Master |
| Conduct Survey | Create and conduct event survey; sending to attendees <1 week post event. | LFN Event Team | LFN |
| Publish | Review Survey Results | Pull, analyze, and create survey results summary for readout on the Governance Steering Mater call, usually <2 weeks post event. Results should be viewed as actionable learning's to improve future events. An example, from the January 2019 event, can be found here . | CNTT Technical F2F Workstream |