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| Lead Time Prior to Event | Task |
|---|---|
| > 6 months | Events are scheduled with initial logistics set (dates, duration, location, & facility) |
| 8-12 weeks | Solicitation of topics from Governance & Technical Steering Committees (topics, duration, & facilitators) |
| 8-10 weeks | Facility logistics are known (number of rooms, room sizes, A/V support, local power, food / beverage service) |
| 8 weeks | Event registration opens |
| 5-8 weeks | Community sourced topics collected, assembled into an agenda, agenda reviewed, approved, & published) |
| 1-4 weeks | Prepare for event (presentations posted, zoom bridge setup, Etherpads are created |
| 1 day | Facility walk-through; A/V system at facility is tested & certified |
Event Logistics
Event Logistics are managed and coordinated through LFN with requirements provided by member communities, including CNTT. Event logistical planning includes, but not limited to facility contracts, room reservations, room layouts, audio / visual requirements & setup, power to the seating areas, zoom bridge setup, master agenda setup & requirements, and food / beverage services.
As event logistics are known, LFN will communicate details to the CNTT Technical F2F Work Shop workstream team review and communication to the broader CNTT Community.
Event Logistics will be tracked by via the https://wiki.lfnetworking.org/display/LN/Event+Planning+Checklist to ensure every detail has been cared for.
Pre-Event Activities
Event Facilitation | Assignments
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