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Are you planning a topic for an upcoming eventDeveloper or Virtual Event? Here are some tips from our community members to help your presentation session be successful!.
Keep in mind any/all of the recommendations below are simply guidelines.
Advertising the session
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- Specify the nature of the session: “Technical proposal for review”/”Lessons learned”/”Technical report”/”Brainstorming”/”Governance"/other”
: Creating the Blurb
Developing a effective marketing blurb about the session will help attendees know what to expect from the session. Below are some recommendations to develop a blurb about your session:
- Create a brief
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- description of the content: "RM/RA/RI/RC
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- deep dive" or "Field trial
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- Results" or "OPNFV/CNTT relationship"
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- Specify the nature of the session: “Technical proposal for review”/”Lessons learned”/”Technical report”/”Brainstorming”/”Governance"/other”
- Specify your goals for the session (E.g. ”Make a decision on xyz.”, “Recruit volunteers for a
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- work-group”, “Reach consensus on
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- abc”, ”Solicit feedback on xyz topic”, etc.)
- Describe the primary target audience and/or prerequisites:
- Is it for the community at large? Subject matter Experts? End Users? etc.
- Are there specific knowledge requirements/other sessions that the attend should know/attend?
Anything you do to improve the understanding of the session will improve the experience for all.
Planning the session: Logistics and Planning
Laying out a plan for the delivery of the session improves the chances of accomplishing the goals of the session. Please consider the following recommendations:
- Determine how much time will be required
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- , and how the time will it be divided between presentation and discussion
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- Determine the appropriate time frame for posting
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- the presentation materials
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- (Before the session vs after the session)
- Determine the medium will be used for driving the session
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- :
- A slide deck?
- GitHub issue backlog?
- Wiki page?
- Presenters - are responsible for ensuing they delivering appropriate level of content
- Staffing the session
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- Sessions are recorded and transcribed
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- :
- Assign a Host,
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- scribe and a moderator
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- Scribe - Takes important and action items
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- , and should be a separate person from Presenter and or
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- Moderator
- Moderator
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- monitors time and questions, keep the dialog on track, and the session on schedule.
- Host is responsible for opening the Session Bridge,
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- and managing the record functions. Host and Moderator can be the same person.
- Establish note taking method:
- Etherpad? Wiki? (Community Choice)
- If possible, include a link to your minutes page in advance of the meeting as a part of your Topic Proposal.
- Presenters are responsible for ensuring they deliver the appropriate level of content in the time allotted. Dry runs of the sessions are encouraged.
During the session: Executing the session effectively.
The session is the critical last step. If you have advertised and planned well, the following recommendations should simple to execute:
- Sessions should be recorded and transcribed. The Bridge Host is responsible for managing the recording.
- As part of the opening, The moderator or presenter should advise the attendees of the recording.
- Moderators and presenters would together to keep the session on track, yet still allow for flexibility to support collaboration.
- Session schedule should allow for attendees to get to the next session they want to attend. please consider building a few minutes at the end to allow for this.
- If
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- What to do in case
- more time is required for the session discussion –
- , schedule and use one of the “hallway” Zoom meetings
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- A schedule page will be available for you to allocate additional time in the hallway bridges.
- Please be respectful of time already schedule for the hallway bridges
Scheduling method? - Use the Schedule page in the Wiki.