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Each community should consider lifecycle as part of the guidelines of the information stored in the wiki. We suggest that each community develop their own set of lifecycle guidelines using the LFN has therecommendations.
- For example, a specific project description and or definition documentation would have a life cycle of the project life and would be archived at the conclusion of the project. Another example could be meeting minutes. The community would likely benefit from retaining all of the meeting minutes for a given year and archiving those meeting minutes at the end of the year.
Suggested lifecycles for some of the document types:
- Agendas/Meeting minutes – At the conclusion of the Project’s year (generally the Calendar year)
- Reference materials (Guides/overviews/How-tos) – End of useful life
- Project Documentation - at the conclusion of the project
- Collaboration workstreams/projects – End of useful life
Document Map
To assist locating documents and information in the most efficient manner, a document map could be provided within the wiki. The document map should sit at the top of the wiki hierarchy and provide high level descriptions of the type of information found in each of the folders in the wiki.
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