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Suggested topics are collected and then put into a schedule, or agenda. Once built, the agenda is reviewed on the Governance Steering Master call for feedback and adjustments - then published to the broader community.
Planning Overall planning for each event will be managed within the constructs of this through the following suggested timeline:
| Lead Time Prior to Event | Task |
|---|---|
| > 6 months | Events are scheduled by LFN with initial logistics set (dates, duration, location, & facility) |
| 8-12 weeks | Solicitation of session topics from Governance & Technical Steering Committees (topics, duration, & facilitators) |
| 8-10 weeks | Facility logistics are known (number of rooms, room sizes, A/V support, local power, food / beverage service) |
| 8 weeks | Event registration opens |
| 5-8 weeks | Community sourced topics collected, assembled into an agenda, agenda reviewed, approved, & published) |
| 1-4 weeks | Prepare for event (presentations posted, zoom bridge setup, Etherpads are created |
| 1 day | Facility walk-through; A/V system at facility is tested & certified |
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