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Pre-Event Activities represent the final steps in preparation for the F2F sessions. Pre-Event activities are owned & managed by LFN and the CNTT Technical F2F Work Shop workstream team, working in collaboration.
Pre-Event activities generally occur up to 4 weeks prior to the event and include the following tasks:
| Task | Description | Owner |
|---|---|---|
| Presentations posted to LFN Master Agenda | Session facilitators, or leads, post presentation material into the agenda (if applicable) | Session facilitators or leads |
| Zoom Bridge Information Posted | Zoom bridge information for each room will be posted into the LFN Master Agenda for remote attendees | LFN |
| Etherpad Links Created & Posted | Etherpad note locations will be established, structured, and posted to the LFN Master Agenda for each session | CNTT Technical F2F Work Shop Workstream |
| Audio | Visual Test | Certification | Audio | Visual systems will be validated prior (1 Day) to event start. Room configurations are also validated at this time. | LFN | CNTT Technical F2F Work Shop Workstream |
Etherpad is a tool used by the community for collaborative note taking during each session at the event. Information that can be collected into Etherpad includes Session Name, Purpose (instructions), Attendees (posted by session attendees), notes (including comments, suggestions, feedback, input, and action items). Session attendees should be encouraged at the beginning of each session to join the Etherpad for that session and actively contribute during the session. Etherpad notes are used a tool for following up post-event and serves as an initial repository for action items.
Etherpad Links should be created prior to the event, with a separate space created for each session or logical group of sessions. An example of a logical grouping of Etherpad notes would be Engagement, Marketing, & Adoption. If multiple sessions or topics are being combined into a single (logical) Etherpad, each sessions must be broken out and clearly labeled within the Etherpad.
Etherpad Template | Instructions
- Select this link to access an Etherpad template
- Copy the contents (data) within template
- Create new Etherpad using this link
- Logically name the Etherpad based on the session or grouping; press ok
- Paste data from template)
Event Facilitation | Assignments
Event facilitation covers the session management and logistical support required to ensure the sessions run smoothly and on-time. CNTT Community participants are encouraged to volunteer prior to or during the event. Some of the key roles include:
Overall Event Hosts - Hosts over the entire event that